India’s largest storytelling platform offering multiple formats literature, comics, audio, and physical books.

The Challenge

Pratilipi, with its multiple business verticals, faced significant challenges in managing its accounts payable process. Invoice approvals were handled manually, which was time-consuming and error-prone.

The complex approval matrix based on departments, cost centers, and amounts required chasing stakeholders to get approvals, leading to delays in closing books.

Additionally, managing input tax credit, maintaining clear communication, and providing visibility into expenses was difficult with their previous system.

The team struggled with:

• Complex approval workflows

• Delays in invoice approvals

• Difficulty managing input tax credit and expenses across business units

• Lack of centralized communication for stakeholders

• Challenges in closing books on time

The Solution: Automating with Pazy

Pazy transformed Pratilipi's manual processes by introducing automation and seamless integrations:

• Slack Integration: Employees now upload invoices directly through Slack, making it easier for the team to manage submissions without logging into multiple platforms.
  
  

• AI-Powered Data Extraction: Pazy’s AI automatically extracts key invoice details, minimizing human error and speeding up the process.
  
  

• Automated Approval Workflow: Based on the pre-configured approval policies, Pazy routes the invoices to the relevant approvers, ensuring timely approvals.
  
  

• Tally Sync: With just one click, all invoices sync directly with Tally, eliminating manual data entry.

  
  

  
  

  The Results

  By implementing Pazy, Pratilipi experienced significant improvements across their accounts payable process.
  
  Employees now submit invoices directly through Slack, with Pazy’s AI automatically extracting key data, greatly reducing the chances of manual entry errors.
  
  The system’s automated routing of invoices based on the company’s approval matrix has accelerated the approval process and eliminated the need for manual follow-ups.

  
  

  "With 900+ invoices a month, managing approvals over mail was challenging. Now, employees upload invoices via Slack, AI extracts data, and approvals are routed automatically over Slack itself. Syncing with Tally and handling payments directly through Pazy has made our process smooth and efficient. Book closing is timely, and expense visibility is much better." — Pratilipi Finance Team

  
  

  Key Highlights

  900+ Invoices Processed Efficiently: Automation drastically reduced time spent on invoice submissions and approvals.
  
  

  Faster Book Closing: Syncing with Tally and automated workflows enabled timely and accurate book closing.
  
  

  Centralized Payments and Communication: Payments and invoice communication are handled in one place, improving transparency and reducing friction across departments.

  Streamline Your Accounts Payable Process with Pazy
  
  

  Ready to experience the same transformation? Take a free demo of Pazy today and see how you can automate and simplify your AP processes.